ADMINISTRATION OFFICER

Job Description

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ZEME is seeking a reliable, organised and detail-oriented Administration Assistant to support the day-to-day administrative and operational activities of the Company. 

The successful candidate will work closely with management and other members of the team, providing administrative support, maintaining accurate records and ensuring the efficient operation of the office. 

This position is suitable for a proactive individual who is comfortable working in a dynamic business environment and is able to manage several administrative responsibilities simultaneously.

Main Duties And Responsibilities

• …KEY DUTIES AND RESPONSIBILITIES The Administration Assistant’s responsibilities will include: 
  • Providing general administrative and secretarial support to management and other members of the team. 
  • Managing incoming and outgoing telephone calls, emails and correspondence. 
  • Organising meetings, appointments, calendars and business travel arrangements. 
  • Preparing, formatting, filing and maintaining company documents, reports, correspondence and records. 
  • Maintaining organised electronic and physical filing systems. 
  • Assisting with the preparation and collection of documentation required for suppliers, customers, authorities, consultants and other external parties. 
  • Supporting basic bookkeeping and accounting administration, including the organisation of invoices, receipts, purchase documents and payment records. 
  • Assisting with purchase orders, supplier communications and maintaining procurement records. 
  • Maintaining and updating company databases, contact lists, inventories and administrative records. 
  • Monitoring office supplies and coordinating orders when required. 
  • Assisting with HR-related administration, including employee records, leave records and general personnel documentation. 
  • Supporting management with presentations, spreadsheets, reports and other administrative tasks. 
  • Liaising professionally with customers, suppliers, government departments, consultants and other business partners. 
  • Assisting with the organisation and coordination of visitors, meetings and company activities. 
  • Providing general administrative support wherever required to ensure the smooth operation of the Company. 
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Candidate Profile

• PERSONAL ATTRIBUTES 
  • We are looking for someone who is:Organised and methodical. 
  • Proactive and willing to take initiative. 
  • Dependable and responsible. 
  • Professional and courteous. 
  • Able to adapt to changing priorities. 
  • Comfortable working in a growing and developing organisation. 
  • Interested in developing their skills and taking on additional responsibilities over time. 

  …CANDIDATE REQUIREMENTS 

  Essential: 

  • Previous experience in an administrative, secretarial, office assistant or similar role. 
  • Excellent organisational and time-management skills. 
  • Ability to prioritise tasks and manage multiple responsibilities. 
  • Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook. 
  • Strong written and verbal communication skills. 
  • Professional telephone and email communication skills. 
  • Attention to detail and accuracy when handling documents and records. 
  • Ability to work independently as well as part of a team. 
  • Responsible, discreet and trustworthy when handling confidential information. 
  • Good command of Greek and English, both written and spoken. 
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• …Desirable: 
  • Diploma or other qualification in Business Administration, Office Administration, Accounting or a related field. 
  • Previous experience in an industrial, manufacturing, engineering or trading company. 
  • Basic understanding of bookkeeping or accounting procedures. 
  • Experience dealing with government departments, suppliers or international business correspondence. 

Benefits

• .EMPLOYEE BENEFITS ZEME offers: 
  • Competitive remuneration based on qualifications and experience. 
  • 21 days of paid annual leave, in addition to applicable public holidays in the Republic of Cyprus. 
  • Social Insurance and other statutory employment benefits in accordance with Cyprus legislation. 
  • Full-time, stable employment within a growing Cyprus industrial company. 
  • Opportunities for professional development and career progression. 
  • On-the-job training and the opportunity to gain experience across administration, procurement, accounting support and business operations. 
  • Direct exposure to management and involvement in the day-to-day operations of a developing industrial business. 
  • Supportive and professional working environment. 
  • Opportunity to develop into a position with increased administrative and operational responsibility as the Company expands. 

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