Office Assistant – Oil & Gas – Limassol – SSN921103

Job Description

GRS is working closely with a very well-established Oil & Gas company based in Limassol and actively looking to recruit an Office Assistant to join their team. The successful candidate must have a minimum of 1-2 years previous experience in a similar role ideally with Oil & Gas, Shipping or Logistics and speak fluent English. If you are looking to further develop your career and work as Office Assistant in Limassol, we look forward to receiving your application.

Main Duties And Responsibilities

• Create Delivery and Return tickets
• Contact customers weekly with regards to their invoices’ payments / updates / signatures
• Package all needed rental info for accounting (DT/RT, Trucking cost responsibility, POs)
• Responsible for office daily requests, such as coffees, equipment, packages delivery
• Petty cash Control
• Scheduling trucks for on/off rent requests
• Data Entry to company’s system
• Communicate with Logistic companies, with regards to orders and clients’ updates
• Track logistics projects (sea freight) and updating operations management of changes
• Inspect company’s assets and communicating status and parts requirements to Cyprus office
• Review and verifying agent on/off rent reports (Their report vs GPS tracking report)
• Review logistics invoices and assigning costs to the client or company
• Ensure all costs are captured correctly
• Contact customers weekly requesting invoicing updates (payment, additional needs, etc.)
• Complete CC reports
• Invoicing / PO

Candidate Profile

• Degree or Diploma in Secretarial / Administration / Oil & Gas or in a related field
• Minimum of 1 year’s previous experience in a similar role
• Fluency in English, both verbal and written is a must
• Computer Literate (MS Office)
• Attention to Detail
• Excellent communication and negotiation skills

Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.

To apply for this position, please email your CV to Stella Stavrou Neokli, [email protected] quoting the above job reference or call +357 25 342 720 for further information.