Executive Personal Assistant

On behalf of our client, a fast-growing financial company, we’re looking for a highly organised and discreet Executive Personal Assistant to work directly with the CEO and Owner.

You will be the right hand of the leadership team. You’ll keep their diaries, travel and priorities running smoothly and take ownership of the office. This is a trusted, high-impact role, and the leadership team will feel your impact in how they spend their time.

Key responsibilities

• Provide full executive support to the CEO and Owner, managing diaries, meetings and competing priorities.

• Plan and coordinate business travel end to end, including flights, accommodation, transfers and itineraries.

• Handle highly confidential information, correspondence and documents with complete discretion.

• Take overall responsibility for the office, overseeing the Office Administrator and keeping day-to-day operations running smoothly.

• Set up and maintain well-structured, secure digital folders and filing systems.

• Prepare meeting materials, take minutes and follow up on actions and deadlines.

• Act as the main point of contact between the executives and internal teams, clients and partners.

• Manage and prioritise incoming emails, calls and requests.

• Coordinate meetings, events and visitor arrangements.

• Handle ad-hoc business and personal requests for the CEO and Owner.

What our client is looking for

• Proven experience as an Executive Assistant, Personal Assistant or in a similar senior support role.

• Exceptionally organised, with strong attention to detail.

• A strict approach to confidentiality, with discretion you can prove.

• High professional standards and a polished, proactive manner.

• Comfortable juggling several priorities and stakeholders in a fast-paced environment.

• Strong digital and file-management skills (MS Office / Google Workspace).

• Fluent English (essential); Greek is a strong advantage.

What’s on offer

• A key, trusted role working side by side with senior leadership.

• A competitive salary plus performance bonuses.

• Lunch provided.

• An attractive benefits package, to be discussed at interview stage.

OneJar publishes this vacancy on its own careers site. Applications go straight to OneJar: use the Apply button on this page.